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A calendar invite that goes directly into your email and makes scheduling seamless for your attendees.

Links to blog posts or other content that assists in the use of your online conference option and how best to reach the online meeting.

DOWNLOAD MICROSOFT TEAMS ESSENTIAL TRAINING COURSE SOFTWARE

Confirming the relevant version on any software related needs.

Necessary software, conference software, or training content the student needs to download.

Decide on your email cadence: 10 days before, 7 days before, 4 days before, etc. Use a drip email campaign to automate essential training day information, in addition to nudging attendees to make sure they are actually serious about attending your training. Consistent reminders and detailed instructions will improve the student experience before your training even happens. Automate Essential InformationĮven with most teams working remotely, everyone has a lot going on while juggling work life and home life. Directly email or call those that haven’t responded and work down your waitlist of registrations until you have reached your desired class size.

Make sure to keep a list of requested attendees, those that have confirmed, and those that have not-we like to use Excel to keep track of everything, but do your thing. In other words, don’t skimp on resources for your event as it may impact the student experience. Just keep in mind that more students means you need more support.įind the right amount that strikes a balance of being respectful of your internal team’s time while still providing value to your students. Lots of students is awesome, right? It is.

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It’s crucial to know your attendance numbers, so you know how to appropriately staff your online training class. Now is the time to leverage these tools and step up your game to communicate effectively. Leverage Email for Your Online TrainingĮmail is imperative when you’re running virtual training classes. For those of you who have cold feet about transitioning into a virtual learning format, this one’s for you. But, guess what? It actually worked out.Īfter delivering several online trainings on Microsoft Teams with impeccable success, we thought it was time to share our winning recipe. We were concerned that online training platforms were wrought with hiccups and difficulties that undermined the value of these classes. Moving to a virtual training format meant constructing both a new process and a new student experience. Move all of our trainings to a virtual learning format.īefore COVID struck, 45-55 people regularly attended our monthly Dashboard in a Day event. Then, a global pandemic came along and we seriously thought: What the hell are we going to do now? We had perfected the craft of in-person training to become a rinse and repeat process, while also delighting our attendees. Our team had been hosting monthly in-person Dashboard in a Day Power BI training sessions, since we first partnered with Microsoft back in 2017. Note: Teams is just one option in our list of communication and collaboration tools along with SharePoint, Zoom, Microsoft 365 Groups, and more.We felt good, we felt confident…we thought we had it all figured out. Here are a few examples that show how your department could use Teams. One of the best reasons is the cost, UIT has already paid for your Teams license, and there are no additional costs to the user or department.

Integrate your favorite apps-Planner, Trello, GitHub, and many more.

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Presence indication based on each person’s Teams activity, manual status settings, and Outlook calendar.Automatically record and upload video, audio, and shared content from meetings to Microsoft Stream.Share your desktop, applications, or a whiteboard during meetings.Meet with up to 250 people at the same time.Schedule meetings that automatically integrate with your existing Outlook calendar.Store all your files, docs, and more in one place.Chat with text, audio, video, and file sharing.Create Teams and channels for tracking projects, conversations, files, and meetings.

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Teams is available for free for all UH faculty, staff and students as part of the Microsoft 365 Suite. Keep reading for a comparison of Teams and Groups.

When you create a Team, you are also creating a Group.

Teams builds on the functionality of Groups. Microsoft Teams (AKA Teams) is a workspace for real-time collaboration and communication, meetings, file and app sharing, and more. Phone, Data Network, Video, Work Orders.Computing, Accounts, Office 365, Support Issues.

Websites, Web Services, Web Technologies.

Classrooms, Computer Labs, Printing, Computing.

Blackboard, Academic Learning and Staff Training Systems.